IHM MD and SDoC documentation for maritime suppliers
Maritime suppliers must provide a Material Declaration (MD) and Supplier’s Declaration of Conformity (SDoC) for products that fall under the IHM Part-I scope. These documents are necessary to ensure that the IHM of ships is correctly updated and maintained.
These documents declare whether hazardous materials are present above the threshold values as defined in EU Regulation 1257/2013 and MEPC.379(80). Suppliers often also need to request this information from their own sub-suppliers, so that a complete material overview of products on board can be created.
Normec Verifavia supports suppliers and supply chains in collecting, reviewing and managing this documentation.
MD & SDoC Generation for common clients
Normec Verifavia proudly presents its “Suppliers Dashboard” to ease the process of IHM Maintenance and reduce the workload of the suppliers.
| Management of IHM MDs & SDoCs for Maritime Spare Suppliers | |
| Shipping Company | Collection of complete procurement data from client |
| Normec Verifavia | Filtering of items as per IHM Part I relevance |
| Normec Verifavia | Following up with Suppliers for MD & SDoC |
| Supplier | Check presence / absence of hazardous material |
| Supplier | Generate MD & SDoC using Supplier Dashboard Tool |
| Normec Verifavia | Review generated MD & SDoC and approve for client access through Hazinvent-M |
MD & SDoC Generation for other clients
Normec Verifavia proudly presents its “Suppliers Admin Dashboard” to ease the process of IHM Maintenance and reduce the workload of the suppliers and their sub-suppliers
Our approach
Collecting MDs and SDoCs can be time-consuming and administratively complex, especially when multiple suppliers and sub-suppliers are involved. That is why Normec Verifavia developed a Supplier Dashboard that makes the process of IHM maintenance and document management easier and more efficient.
Our approach includes:
-
1.
Collecting purchasing and product data
-
2.
Filtering products within the IHM Part-I scope
-
3.
Following up with suppliers for MD and SDoC
-
4.
Generating MD and SDoC via the Supplier Dashboard
-
5.
Reviewing and approving documentation
-
6.
Making documents available via Hazinvent-M
This makes the process structured, controlled and compliant with regulations.
Smart solution for MD & SDoC management
With the Normec Verifavia Supplier Dashboard, suppliers and sub-suppliers can easily generate and manage MDs and SDoCs. This reduces administrative workload and ensures that documentation is always available for IHM maintenance.
What does this mean for you in practice?
- Less administrative work for MD and SDoC
- Faster document processing and approval
- Always correct documentation for IHM maintenance
- Insight into IHM-relevant products in your catalogue
- Better compliance across the entire supply chain
In addition, suppliers can engage Normec Verifavia for catalogue reviews and full compliance projects
Extensive experience in IHM
Normec Verifavia has extensive experience with IHM, hazmat regulations and document management within the maritime sector. We support both shipowners and suppliers in setting up processes for MD and SDoC documentation.
We help suppliers with:
- Catalogue review and identification of IHM-relevant products
- Identification of potential hazardous materials
- Setting up documentation processes
- Supply chain compliance
- Collaboration with sub-suppliers
This ensures that suppliers comply with international regulations while making their internal processes more efficient.
Future-oriented supply chain
The maritime sector is imposing increasingly strict requirements on material information and supply chain transparency. By properly organizing MD and SDoC management, you prevent problems with clients, inspections and regulations.
With digital dashboards, document management and supply chain support, Normec Verifavia helps suppliers organize their compliance in a future-proof way and reduce administrative workload.
Would you like to know more about managing IHM MDs & SDoCs?
Frequently asked questions
-
Suppliers must provide a Material Declaration and Supplier Declaration of Conformity for products covered by the scope of IHM Part I.
-
A Material Declaration describes whether a product contains hazardous materials. The supplier's Declaration of Conformity confirms that this information is accurate and complies with regulations.
-
Yes, suppliers often need to request this documentation from their own sub-suppliers in order to prepare a complete material declaration.
-
This is an online platform that allows suppliers to easily generate, manage and share MDs and SDoCs for IHM compliance.
-
Yes, we can review the catalog to determine which products fall under IHM Part I and may contain hazardous materials.
-
Proper documentation is necessary for IHM maintenance, regulatory compliance and to prevent non-compliance of ships during inspections.
-
Many suppliers face the same challenges, such as limited knowledge of EU and IMO regulations, inefficient supply chains making it difficult to collect material data from sub-suppliers, errors in preparing the correct documentation and lack of time or personnel to prepare declarations. In addition, it often takes a lot of time to create and correctly archive documentation per order and per item, while there are pressure and deadlines from shipping companies.
-
The purpose of an MD and SDoC is to declare whether hazardous materials are present above the established thresholds according to EU Regulation 1257/2013 and MEPC.379(80) as amended by MEPC.405(83). This information is needed to properly update and maintain the Inventory of Hazardous Materials (IHM) of ships.
-
Suppliers often need to request the same documentation from their own sub-suppliers or manufacturers to ensure a complete overview of the materials supplied on board ships, particularly regarding the presence of hazardous materials in the supplied items. This process also helps ensure traceability and compliance throughout the entire supply chain.
-
We thoroughly review documentation, analyze manufacturing processes, and use our Supplier Dashboard for structured data entry. Thanks to our experience with IHM and regulations, we ensure that MDs and SDoCs are correct, up-to-date and comply with applicable guidelines.